TEXAS BOOKSELLERS’ASSOCIATION

ORGANIZATION & BY-LAWS

 

  1. Name and Purpose.  The Texas Booksellers’ Association (hereafter referred to as the Association) is an organization of new, used, and antiquarian booksellers and dealers in paper ephemera and other groups or organizations with an interest in books or book arts located in, but not limited to, the State of Texas.  Its purpose is to stimulate interest in books and book collecting, educating the public in these interests, promoting ethical trade, and fostering communication and cooperation between its members.  The Association is the sponsor of the annual North Texas Book and Paper Show (NTxB&PS) and the Austin Book and Paper Show.

 

  1. Definitions.

           

A.     Member. Membership is open to any person or organization in Texas engaged in the buying and selling of books (bound volumes including new, used, out-of-print, antiquarian, collectible books, magazine and journals) and collectible paper ephemera such as posters, postcards, handbills, programs, maps, artwork, photographs, and similar non-bound materials. A member with currently paid dues is a voting member of the Association. Organizations are limited to only one vote, the same as for an individual member.

 

B.     Fiscal Year.  November 1 through October 31 of the next year.

 

C.     Annual Meeting.  A general meeting of the membership held near the end of the fiscal year and usually during or following the NTxB&PS. Discussions are held on plans, accomplishments, and the financial and organizational status of the Association.  New officers may be elected and voting may be required on other matters presented to the membership by the Board of Directors.

 

D.     Board of Directors.  The elected Officers (President, Vice-President, Secretary, and Treasurer) and At-Large representatives of the Association who manage the activities of the Association. The number and kind of Board members may be changed at the discretion of the Board of Directors.  Officers serve indefinite terms.  At-Large representatives serve two year terms.

 

E.      Dues.  The membership fee schedule for a fiscal year will be set by the Board of Directors prior to the end of the fiscal year and announced at the annual meeting.

 

F.      Termination of Membership.  Members may be terminated for failure to pay dues, to meet the qualifications of membership, or for violations of the Association’s code of ethics.  Termination requires a majority vote of the Board of Directors.

 

 

 

 

 

 

  1. Board of Director’s Duties and Responsibilities.

 

A.     General.  Election of Board Members may be held as necessary at the annual meeting by written ballots or by a physical count of “ayes” and “nays.” A simple majority of the votes cast is necessary for an election.  Any existing Board member may be re-elected or be elected to another position on the Board. Vacant positions may be filled by an appointment of another member to that  position by the Board until the next annual election.  Candidates for election to the Board of Directors may be nominated by any voting member prior to or at the annual meeting.

 

B.     President.  The President’s duties and responsibilities are to represent the Association to the public and to other bookselling organizations or resources; to preside at all meetings of the Association and the Board; to appoint all chairs of committees, and be an ex-officio member of all committees; disseminate through the Secretary useful information to Association members about important bookselling events, marketing techniques, book fairs, educational opportunities, vendor offerings, author signings, bookstore openings and closings, and other literary events; and to bring matters of significance to the Association to the Board for action.

A candidate for President is qualified if the person has spent at least 1 full year on the Board of Directors.

 

C.     Vice-President.  The Vice-President serves in the absence of the President as the presiding officer of the Board and, most importantly, serves as the Chairman of the Committee that plans, manages, promotes, coordinates, and oversees the operations at the annual NTxB&PS.

 

D.     Treasurer.   The Treasurer has the responsibility of collecting and disbursing funds accumulated by the Association and for a fiscal year accounting to the membership for all financial activities.  As requested by the Board, the Treasurer may prepare special financial reports. Prepares quarterly budget forecast reports and submits them to the Board on a timely basis.

 

E.      Secretary.   The Secretary is responsible for the recording of minutes, proceedings, and election results; for maintaining membership and committee rosters; for serving as a Central Control Point for distribution of information to the Association; and similar duties as required by the Board.

 

F.      At-Large Members.  Act as full-fledged Board members in all Association matters, vote on issues, fill in as needed and fulfill a wide range of duties in regard to the activities of the Board and the Association. They gather input from the membership on suggested projects and programs to bring to the attention of the Board.

 

 

 

 

 

 

 

 

4. Conduct of Business.  The Association is generally managed through the Board of Directors which holds periodic meetings to address matters of interest. In that regard, the Board has full power to control the affairs of the Association according to these by-laws.  A quorum for a Board meeting is a majority of its officers and at-large representatives.  Generally, Board meetings are called for by the President or at least three other members of the Board and 48 hours notice is given to all Board participants.  This requirement for prior notice may be waived for a particularly urgent meeting if the urgency is agreed to by a Board majority.

   

5.  Committees.   Much of the work of the Association is carried out through committees with specific goals and agendas.  The Association maintains a Standing Committee for Membership, Book Show, Internet Operations & Communications, and Public Relations. The Chairs of each of these Committees shall be appointed each year by the President with recommendations from the Board.  The Chairs of the Standing Committees shall be ex officio members of the Board and sit in on board meeting relevant to their subject matter but have no vote in matters requiring Board decisions.                            

6. Amendments.   These bylaws may be amended by a vote of the general membership of the Association. Any amendments or additions to the bylaws must be approved by 2/3 of the membership casting a vote. The membership must be given at least 14 days notice in writing of proposed changes prior to a vote.

7. Code of Ethics. The privilege of membership in the Association carries with it the obligation to follow the ethical guidelines provided:

1) Members should know and use in good faith the terminology of their trade.

2) Members should accurately describe all material offered for sale. Any defects or repairs should be divulged to potential buyers. A full cash refund should be made to the purchaser of any misrepresented material.

3) Members should make every reasonable effort to avoid dealing in stolen material and to make restitution to both the purchasers and rightful owners even if they unknowingly deal in such material.

4) Terms and conditions of sale should be made clear to all purchasers. Association members should pay in full for all material purchased within 30 days from date of invoice unless other arrangements have been made.

5) Any trade discount accepted by association members when purchasing from other members must be reciprocated.

6) Members should neither approach nor solicit customers in any other seller's shop or bookfair booth without the consent of the proprietor.

 

Complaints and disputes involving members  will be addressed to and resolved by the Board. Violation of any of these rules may be grounds for expulsion from the Association.